Our Policies
Here you will find the full details of our data processing, cookie, and privacy policies for Beyond the Book Festival Ltd.
Beyond the Book Festival Ltd. Personal Data Processing Policy
Beyond the Book Festival takes personal data processing & protection very seriously and we would like you to know what data we collect, what we are doing with it and what your rights are as an individual.
What data does Beyond the Book Festival process?
Beyond the Book Festival will process the personal data you provide in order to offer you the services & goods you request, such as:
Email
Phone number
Complete address
IP address
Why do we process this data?
Beyond the Book Festival will process the personal data you provide with the sole purpose of offering you services & goods you request: newsletters, event updates, and the products or tickets we sell. We do not sell or give your data to any third parties without your consent.
What are your rights in regards to the personal data we process?
At any time you can request:
Access to your personal data we process for you
Correction or modification of your personal data we process for you
Deletion of your personal data we process for you (please note that we may be required by law to retain fiscal data related to your orders)
We use your personal data only for the purpose of providing you access to Beyond the Book Festival’s services. You can opt out of our services at any time. If you have questions or need information about the personal data you gave on our website or in person, please email: beyondthebookfestival@gmail.com
What is Beyond the Book Festival doing to protect the data you provide?
Our website uses SSL certificates
We take all necessary measures to keep our software up to date
Staff with access to personal data are trained about GDPR rules
If you have questions or need more information about the personal data you provided, please email: beyondthebookfestival@gmail.com
Beyond the Book Festival Ltd.’s Cookie Policy
What are cookies?
Beyondthebookfestival.org places tiny text files called cookies onto your computer, tablet, or mobile device. This is standard practice for almost all websites. Cookies are not harmful to your computer and are an essential part of online services. They allow us to give you a more efficient visitor experience.
What are cookies used for?
There are two main types of cookie: “first party” and “third party” cookies.
First party cookies are small data files that beyondthebookfestival.org uses to do things such as keeping track of ticket purchases and remembering who you are when you return to our site. We do not store personal information such as credit card details in cookies.
Third party cookies are not used by Beyond the Book Festival.
In general, cookies are used:
For technical purposes essential to effective operation of our website, particularly in relation to transactions.
To enable beyondthebookfestival.org to collect anonymous information about the browsing and shopping activities of our visitors for internal analysis.
To drive our marketing, such as banner advertisements and text adverts.
To enable us to meet contractual obligations when a purchase is made by someone who has visited our site via a third party referral.
How to manage cookies:
If cookies aren’t enabled on your computer, your experience on our website may be limited to browsing; you won’t be able to purchase tickets or products.
If you’d like to learn more about cookies in general and how to manage them, visit aboutcookies.org.
Your Debit and Credit Card Information
If you use your credit or debit card to purchase from us, we will ensure that this is carried out securely and in accordance with the Payment Card Industry Data Security Standard (PCI-DSS).
Maintaining your Personal Information
We store your personal information so that any subsequent purchases or bookings you make can be linked to your unique record.
If there are aspects of your record that are inaccurate or you would like to remove, you can usually do this by logging into your account or by contacting us at beyondthebookfestival@gmail.com.
Any objections you make to the processing of your data will be recorded so that we can comply with your preferences.
Beyond the Book Festival Ltd.’s Privacy Policy
Beyond the Book Festival Ltd. is committed to ensuring that your privacy is protected. This policy explains how we use the information we collect about you and the procedures that we have in place to safeguard your privacy.
The information we collect and how we use it
When you register with beyondthebookfestival.org and/or purchase tickets, we may need your:
Name
Delivery or billing address
Credit or debit card number and expiry date
Email address
Telephone number
This information allows us to fulfill your order and notify you of its status.
We may also request optional information such as mobile number or demographic details (e.g., age) to better tailor communications.
If you subscribe to our mailing lists, you may be asked to specify areas of interest so we can tailor updates to your preferences.
We may use your information to provide updates about special offers, author signings, workshops, and other events related to Beyond the Book Festival.
Your IP address may be used to diagnose server issues and administer our website.
We also monitor customer traffic on an aggregate basis to help improve our website.
By submitting your information you consent to the use of that information as outlined in this Policy. Any changes to this policy will be posted on this page.
Opt-in/Opt-out
You can sign up for newsletters or opt out at any time by clicking the unsubscribe link in emails or emailing beyondthebookfestival@gmail.com.
Security of your information
We follow strict procedures to prevent unauthorised access to your personal data:
Secure server and password-protected storage
SSL encryption for sensitive information
Regular internal security reviews
Third Party Services
We may share your personal information with carefully selected third parties where necessary, including:
Ticketing and event systems providers
Email and mail distribution services
Analytics and search engine providers
Payment processors
All third-party providers are required to comply with GDPR and our data protection standards.
Your rights to your personal information
You have the right to request:
A copy of the personal information we hold about you
Correction of inaccuracies
Deletion of your data (subject to legal retention requirements)
You may also withdraw consent to data processing at any time by contacting us.
Photography and Recordings at the Festival
Please be aware that photography, audio, and video recording may take place at Beyond the Book Festival events. These may be used by Beyond the Book Festival Ltd. for promotional, marketing, archival, and documentation purposes across our website, social media channels, printed materials, and press releases.
By attending the festival, you consent to being photographed or recorded. If you do not wish to appear in promotional materials, please notify a member of staff at the event. While we will make every effort to respect such requests, it may not always be possible to exclude individuals from all photography or recordings made in public or group settings.
Images or recordings will never be sold or licensed to third parties for commercial use without your explicit consent.
Contact details and further information
Please contact us if you have any questions about this Privacy Policy, or if you would like to exercise your data rights.
FAO: The Data Controller
Beyond the Book Festival Ltd.
Email: beyondthebookfestival@gmail.com
Updated October 2025